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Five Tips to Translating K12 Outreach Materials for LEP Parents

Learn tips for delivering culturally appropriate parent notifications and translations to your community.
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Choosing the Right K12 Translation Team

All translators and proofreaders are not equal. In order to find the right translation team for your project, here are several things to keep in mind.
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Case Study: Fairbanks North Star Borough School District

Learn how Fairbanks lowered costs and improved parental involvement by setting up a translation process to support 15 different languages.
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NCLB Compliance Solutions

Meaningful Access

  • Procedures for providing Meaningful Access
  • Summary/Brochures for providing Meaningful Access
  • Meaningful Access Card
  • Disclosure/Waiver of Right to Interpreter

Registration and Enrollment

  • Registration forms
  • Emergency notification cards
  • Home language surveys
  • Field trip permission slips
  • Notification of Privacy Rights
  • Class schedules
  • Open enrollment
  • Code of Conduct
  • Parent and Student Rights and Responsibilities

Parent Involvement

  • Governing Board Policy 5700 – Parent involvement in the schools
  • Governing Board Policy 5000– Attendance
  • Governing Board Policy 5060 – Student Discipline
  • Governing Board Policy 5115– Homework
  • Administrative Regulation 5115 – Homework
  • Governing Board Policy 5701 – Access to Instructional Mterials by Parents and Guardians
  • Governing Board Policy 1115 – Shared decision making (SDM)
  • Program Description, Title I, Parent Involvement
  • Guidelines for Student Rights and Responsibilities

McKinney-Vento Homeless Assistance Act

  • Educational rights of children and youth experiencing homelessness (flyer)

Health Services

  • Letter from Health Services
  • Health Services registration forms
  • Health history updates
  • Required immunizations letters to parents
  • Health Services immunization informationive letters

Nondiscrimination

  • How to file a complaint for unlawful discrimination

Section 504

  • Student Accommodation Form
  • Notice to parents and guardians – identifications of students with disabilities
  • Permission to Eevaluate
  • Invitation to parents to discuss 504 evaluations
  • Referral for 504 evaluation
  • School community notice – 504 Access
  • Notice of parent/student rights pursuant to section 504
  • Notice to parent or guardian – student determined not 504 eligible

Gifted and Talented Education (GATE)

  • GATE Referral Forms

English Language Learner Program

  • Home language surveys
  • Parental notifications and consent forms
  • ELL tutoring-parent notifications and letters home
  • Summer academy for ELL's –letters home
  • ELL withdrawal form
  • Parent notification of English proficiency

Exceptional Education

  • Multidisciplinary Evaluation Team (MET) report
  • Special Education Rights of Parents and Children under the Individuals with Disabilities Education Act(IDEA)
  • IEP’s
  • Parents Rights Under Special Education

Progress Reports

  • Reprot Cards for Grades K-12
  • Middle/High school status reports
  • Comment Codes

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